Privacy Notice for Pennymac Employees & Contractors Who Are California Residents
The California Consumer Privacy Act of 2018 (“CCPA”) provides employees and contractors who are California residents with the right to know the categories of personal information Pennymac may collect about them, and the purpose for which the categories of personal information may be used. The chart below outlines categories of personal information Pennymac may collect about you, your household, your dependents, or your beneficiaries, specific examples for each category, and the purpose for which that information may be used.
California requires this privacy notice be distributed to all employees and contractors residing in California; however, the information in this notice is applicable to all Pennymac employees and contractors.
| Category | Examples | Collected Within the Previous 12 Months |
|---|---|---|
| Identifiers | A real name, alias, mailing address, unique personal identifier, online identifier Internet Protocol address, email address, account name, social security number, driver’s license number or state identification card number, date of birth, passport number, or other similar identifiers. | Yes |
| Any categories of personal information described in the California Customer Records Act (Cal. Civ. Code section 1798.80(e)) | A name, signature, social security number, address, telephone number, passport number, driver’s license or state identification card number, education, employment, employment history, criminal history, credit history, bank account number, credit card number, debit card number, or any other financial information, medical information, or health insurance information. | Yes |
| Characteristics of protected classifications under California or federal law | Race, color, age (40 and older), national origin, ancestry, citizenship, mental or physical disability, sex/gender (includes pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity and gender expression, military or veteran status, marital status, medical condition, political affiliations or activities, primary language, immigration status, protected medical leaves | Yes |
| Commercial Information | Records of personal property, products or services purchased, obtained, or considered, or other purchasing or consuming histories or tendencies. | No |
| Biometric information | Physiological, biological or behavioral characteristics that can be used to establish individual identity, such as a fingerprint. | Yes |
| Internet or other electronic network activity | Browsing history, search history, and information regarding interaction with an Internet Web site, application, or advertisement. | Yes |
| Geolocation data | Physical location or movements. | No |
| Sensory data | Audio, electronic, visual, or similar information, such as a picture. | Yes |
| Professional or employment-related information | Current or past employment history, or performance evaluations. | Yes |
| Non-public education information, per the Family Educational Rights and Privacy Act (20 U.S.C. section 1232g, 34 C.F.R. Part 99) | Education records that are directly related to a student and maintained by an educational agency or institution or by a party acting for the agency or institution, such as transcripts, graduation information, degree, licenses or certifications. | Yes |
| Inferences drawn from any personal information | A profile reflecting the employee’s or contractor’s preferences, characteristics, psychological trends, predispositions, behavior, attitudes, intelligence, abilities, and aptitudes, or a profile used to authorize clearance to work in a Pennymac office. | Yes |
| Sensitive Personal Information | Personal information that reveals a consumer’s social security, driver’s license, state identification card, or passport number. A consumer’s racial or ethnic origin, citizenship or immigration status, religious or philosophical beliefs, or union membership. The contents of a consumer’s mail, email, and text messages unless the business is the intended recipient of the communication. The processing of biometric information for the purpose of uniquely identifying a consumer. | Yes |
Purpose For Collecting and Using Personal Information
- Acknowledge Receipt of Documents and Policies
- Administrative Functions
- Applicant Identification
- Application Process
- Benefits (including administration of benefits involving dependents and beneficiaries)
- Business Resource Groups
- Career Progression/Internal Transfers
- Company Correspondence and/or Gifts
- Determine Website Used to Identify the Open Pennymac Position
- Diversity Inclusion
- Emergency Response and Contact Information
- Employee Relations
- Employment Authorization
- Equal Employment Opportunity Commission Requirements
- Equity Awards
- Expense Reimbursement
- External Due Diligence Reviews of Pennymac Operations
- Family and Medical Leave Act Requirements
- Fulfillment of Philanthropy Requests
- Fulfillment of Specific Role Based Responsibilities
- Hiring and Background Screening
- Leave of Absence
- Mentorship Program
- Monitor Call Recordings for Training and Quality
- Obtaining E-Signatures
- Payroll
- PennyPantry Access
- Performance Reviews
- Pre-Employment Assessment
- Recruitment of other Employees
- Regulatory Compliance, such as Access Persons and Know Your Customer Requirements
- Rehire Eligibility
- Security and Building Access
- Special Accommodations
- State Licensing Requirements
- System Access
- Tax Purposes
- Training & Education
- Vitality
- Work Equipment Distribution
- Workplace Monitoring
Sale or Sharing of Personal Information
Pennymac does not sell or share personal information. For the purposes of this notice, “share,” “shared,” or “sharing” means sharing, renting, releasing, disclosing, disseminating, making available, transferring, or otherwise communicating orally, in writing, or by electronic or other means, a consumer’s personal information by the business to a third party for cross-context behavioral advertising, whether or not for monetary or other valuable consideration, including transactions between a business and a third party for cross-context behavioral advertising for the benefit of a business in which no money is exchanged.
Length of Time We Intend to Retain Each Category (or the criteria used to determine the period of time)
Pennymac will retain each of the above categories of Personal Information for 7 years post termination. However, the retention period may vary based upon the following:
- As required by a law
- As required for legal purposes (statutes of limitations, litigation, regulatory investigations or audits)
- The time period required to fulfill necessary use and processing.
To submit a request to know, access, delete, or correct your information, click on “Submit a Request” or call us toll-free at (866) 601-3518.
Questions? Contact Employee Relations at employeerelations@pnmac.com.
This privacy policy was last updated on March 25, 2024, and is subject to change.
Rev. 03/2024